Student Job Opportunity

Job Title

Administrative Assistant (Maintenance)

Open Dates

12-08-2021 to 12-08-2024

Job Type

Full Time

Employer

Metropolitan Nashville International Airport

Description

Administrative Assistant (Maintenance)

Job Category: Administration Group
Requisition Number: ADMIN001424
Apply now

Posted: December 8, 2021

Full-Time

Metro Nash Airport Author
Nashville, TN 37214, USA

Job Details

Description

As infrastructure critical to the region’s growth and prosperity, BNA is a vital asset for Middle Tennessee and serves as a gateway to Music City and beyond. According to a recent study, in 2019 alone, BNA generated more than $8.1 billion in total economic impact, supported more than 76,000 jobs in the region and produced more than $443 million in state, local and federal taxes. BNA receives no local tax dollars. For more information, visit flynashville.com. Follow us on Facebook: @NashvilleInternationalAirport, Twitter: @Fly_Nashville and Instagram: @FlyNashville. Learn more about BNA® Vision, our growth and expansion plan for the airport, at BNAVision.com.

Hiring Process:

Apply online
Interview
Offer
Ten (10) year background check, including criminal history check, motor vehicle check, pre-employment drug screen and breath alcohol test
Onboarding

Benefits:  

Deferred compensation plans
Educational Assistance
Health, Dental, Vision, Life, Disability Insurance
Health Screenings
Paid Holidays
Annual/Bereavement/Military Leave

Accepting Applications until filled

Starting Salary Range: $38,424 - $52,278

Job Summary:

The Administrative Assistant (Maintenance) performs administrative support duties to ensure efficient operations of the Maintenance, Environmental and Safety departments. Other responsibilities include supporting multiple departmental leaders with a variety of tasks related to organization and communication. Performs related duties as required.

Essential Responsibilities: 

  • Coordinates activities within department providing direct support for a director or above.
  • Answers and directs phone calls in a professional manner.
  • Greets visitors and directs them in the right direction, answers inquiries, and creates a welcoming environment.
  • Receives, sorts and distributes mail.
  • Organizes and schedules meetings and appointments.
  • Produces and distributes correspondence memos, letters, faxes and forms.
  • Prepares staff reports and participates in staff meetings.
  • Develops and maintains filing system for department.
  • Handles sensitive information in a confidential manner.
  • Orders and maintains office supplies for department.
  • Organizes and books travel arrangements.
  • Receives invoices, reviews for accuracy and submits for payment.
  • Procures items and services for the department; tracks records in adherence with procurement procedures and processes.
  • Suggests changes in office task workflow to improve efficiency.
  • Assists in preparing presentations and materials.
  • Coordinates the repairs and maintenance of office equipment.
  • Interprets policies, rules and regulations as required.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Maintains regular on-time attendance.
  • Follows all safety regulations.
  • Supports MNAA's commitment to its culture and values, including Respect, Integrity, Service and Excellence (RISE).
  • Performs other duties as assigned.
  • Knowledge, Skills, Abilities and Other Characteristics:
  • Ability to communicate clearly, concisely and convincingly, both orally and in writing.
  • Ability to use office equipment and personal computer.
  • Knowledge of office management systems and procedures.
  • Proficient in Microsoft Office.
  • Ability to compose letters and other forms of correspondence.
  • Skill in handling inquires and dealing with problems.
  • Skill in working with the public.
  • Strives to continuously build knowledge and skills.
  • Strong organizational and planning skills.
  • Ability to gather and interpret a wide variety of data.
  • Skill in formulating ideas and presenting them in an effective manner.
  • Ability to use independent judgement and discretion to analyze and resolve problems.
  • Ability to maintain accurate records.
  • Manages competing demands; exhibits sound and accurate judgment; prioritizes and plans work activities; demonstrates accuracy and thoroughness; observes safety and security procedures.
  • Ability to establish and maintain effective working relationships.
  • Ability to obtain and maintain a Secure Identification Display Area (SIDA) Badge.

Qualifications

Required:

High School diploma or equivalent.
2 - 4 years - Administrative, clerical or office management.

Preferred:

Associate's Degree in related field.
4 - 7 years - Administrative, clerical or office management.
Administrative professional certification.
Notary License within 1 year of hire.
American Association of Airport Executives Certified Memeber.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

For complete details and to apply click here.

Job Location

140 BNA Park Drive, Suite 520
Nashville , TN 37214